Abbyy Finereader PDF Archives - The Accessibility Guy

Create Accessible PDF Forms with Abbyy FineReader PDF 16 and Adobe Acrobat

Introduction:

Welcome to our comprehensive guide on creating accessible PDF forms using Abbyy FineReader PDF 16 and Adobe Acrobat. In this blog post, we’ll walk you through the process of adding form fields, ensuring proper tagging, and making your PDFs accessible and compliant with WCAG 2.1 standards. By following these steps, you’ll provide an inclusive user experience for all.

Adding Form Fields with Abbyy FineReader PDF 16

Abbyy FineReader PDF 16 allows you to add various form fields to your PDFs, such as text fields, checkboxes, radio buttons, drop-down lists, list boxes, and signatures. To begin, select the Form Editor on the right side of the screen, which will bring up a drop-down menu where you can choose the appropriate form field.

For example, when adding a text field, drag and drop it to the desired location within the document. Right-click the text field to access its properties and adjust settings like field name, tooltip, maximum number of symbols, and appearance. You can also set the format for text or date and choose between single-line or multi-line input.

Making Your PDF Forms Accessible with Adobe Acrobat

After creating your PDF form using Abbyy FineReader PDF 16, it’s crucial to ensure its accessibility. Open your document in Adobe Acrobat and use the built-in accessibility tools to make necessary adjustments. Here are the key steps to making your PDF forms accessible:

Set the proper reading language and ensure all images have alternative text (alt text).
Use the Tags panel to adjust the document structure, such as headers and paragraphs.
Ensure proper form field tagging, with appropriate nesting and parent tag types.
Run the Accessibility Checker to identify and fix any issues.
Use the PAC 2021 checker to ensure WCAG 2.1 compliance.

By following these steps, your PDF forms will be accessible and compliant with WCAG 2.1 standards.

Best Practices for Creating Accessible PDF Forms with Abbyy FineReader PDF 16 and Adobe Acrobat

To create accessible PDF forms that cater to all users, consider these best practices:

Use clear and descriptive field names and tooltips to help users understand the purpose of each field.
Set the proper tab order for form fields to enable easy navigation using the Tab key.
Choose accessible fonts and colors, sticking to high-contrast color combinations and avoiding small font sizes.
Test and validate your accessible PDF form using various accessibility checkers and real users.

By incorporating these best practices, you’ll provide an inclusive and compliant user experience for all.

Conclusion:

Abbyy FineReader PDF 16 and Adobe Acrobat make it simple to create accessible PDF forms that comply with WCAG 2.1 standards. By following the steps outlined in this guide and implementing the best practices, you can ensure an inclusive user experience that caters to everyone.

Converting PNG Images to Editable Documents with Abbyy FineReader 16

Introduction

In today’s digital world, working with different file formats is a common task. One such scenario involves converting a PNG image into an editable document. In this blog post, we’ll walk you through the process of using Abbyy FineReader 16 to achieve this task efficiently. Join us as we explore the Accessibility Guy channel and learn how to convert a PNG file with table structures and checkboxes into a searchable PDF or Word document.

Video overview

Step 1: Prepare your PNG file

For this demonstration, we’ll use a PNG file containing a table with rows, columns, and checkbox images. This file represents a common scenario where one needs to extract the data from a static image format and convert it into an editable document.

Step 2: Open the PNG file in Abbyy FineReader 16

Launch Abbyy FineReader 16 and select the OCR Editor. Open the PNG file, and the software will automatically run Optical Character Recognition (OCR) on the image.

Step 3: Analyze the table structure

Zoom in on the image panel and check the text panel. If Abbyy doesn’t recognize the table structure correctly, delete all text areas by right-clicking in the image panel. Use the table tool to draw a box around the table and click on “Analyze Table Structure” located in the bottom corner of the window. This action will analyze the table and apply rows and columns accordingly.

Step 4: Recognize the text

Click on the “Recognize” button to OCR the file. If the document is not in English, change the recognition language accordingly, and run the recognition process again. Visually spot-check the text for accuracy.

Step 5: Adjust the table content

In case Abbyy replaces certain icons or images with text, manually type the appropriate text in the corresponding cells. For instance, if the original file had checkboxes indicating whether an item met certain specifications, replace the text with the translated phrase for “meets specifications” or “does not meet specifications.”

Step 6: Export the file as a searchable PDF

Change the export settings to “Searchable PDF” and save the file. If the image quality is blurry, go to Tools > Options > PDF, and adjust the image quality settings. Disable the MRC compression if necessary to improve the text quality.

Step 7: Save the file as a Microsoft Word document

If you prefer working with a Word document, save the file in that format. Keep in mind that the alternate texts might appear in the document, depending on how the file was zoned in Abbyy. To retain the checkboxes, apply picture zones to the cells and manually insert the icons as a table.

Conclusion

Abbyy FineReader 16 makes it simple to convert a PNG file, even with complex table structures, into an editable PDF or Word document. With this step-by-step guide, you can easily transform static images into dynamic, editable documents for further analysis and collaboration. As always, thank you for reading, and stay tuned for more tips and tricks from the Accessibility Guy channel!

Converting Scanned PDF to Word Documents with Abbyy FineReader

Introduction: Turning Scanned PDFs into Editable Word Documents

Handling scanned PDFs with poor image quality can be challenging. Thankfully, Abbyy FineReader offers an effective solution for converting such documents into editable Word files. In this blog post, we will demonstrate how to use Abbyy FineReader’s OCR capabilities to turn a scanned PDF into a Word document, even with blurry text and marked-through sections.

Step 1: Launch Abbyy FineReader and Load the Scanned PDF

Open Abbyy FineReader and choose the OCR Editor. Navigate to the file explorer window and select your scanned PDF file. For this example, we will work with a 72-page document.

Step 2: Complete the OCR Process and Clean Up the File

Once the OCR process is complete, zoom out of the image and text panels. Identify and correct any errors, such as misplaced signatures or incorrect text.

Step 3: Zone Text Fields and Add Image Zones

Create appropriate text and image zones to maintain the document’s visual structure while editing the text in the background. Reorder the fields to ensure proper reading order, then recognize the page once more.

Step 4: Apply Alternate Text to Images

Add alternate text to images, such as signatures, to improve the document’s accessibility. This step actually occurs in word.

Step 5: Validate and Edit Text in Tables

Check the text in tables, making sure it is accurate and correctly recognized. Edit any inconsistencies as needed.

Step 6: Delete Unwanted Text and Validate Low Confidence Characters

Remove any unwanted text by selecting and deleting it in the text panel. Pay special attention to low confidence characters highlighted in blue, ensuring they are correct.

Step 7: Edit and Update Misspellings

Go through the document page by page, correcting any misspellings or errors. This process may take some time, but it is crucial for producing an accurate Word document.

Step 8: Save the Document as a Microsoft Word File

Once you have corrected all errors and validated the text, save the document as a Microsoft Word file.

Step 9: Review the Word Document and Make Final Adjustments

Open the converted Word document and review it for any remaining issues. Make any necessary adjustments before finalizing the document.

Conclusion: Unlocking the Power of Abbyy FineReader for Scanned PDF to Word Conversion

Abbyy FineReader makes it easy to convert scanned PDFs into editable Word documents, even when dealing with poor image quality or challenging text recognition. By following this step-by-step guide, you can streamline your document conversion process and work more efficiently with scanned documents. Stay tuned for more tips and tricks on the Accessibility Guy channel, helping you to optimize your document management and editing tasks.

Mastering Split and Extract Features in Abbyy FineReader PDF

Introduction

In today’s fast-paced digital world, managing large PDF documents can be a daunting task. Abbyy FineReader PDF is a powerful tool that simplifies the process of splitting and extracting pages, making it easy to organize and work with bulky files. In this blog post, we’ll guide you through the process of using Abbyy FineReader PDF to split and extract pages from large documents, ensuring your work is more efficient and organized.

Splitting Large PDF Files into Smaller Sections

Step 1: Open your PDF document

Launch Abbyy FineReader PDF and click on “Open PDF Document.” Choose a large file with multiple pages; for this example, we’ll work with a 43-page document.

Step 2: Organize pages

Click on the “Organize Pages” button to access the area where you can move pages to different locations within the file. You can drag and drop pages to rearrange them as needed.

Step 3: Split the file

Under “Organize Pages,” select the “Split” option to divide the larger file into smaller files. You can split the file by file size, page count, or bookmarks. In our example, we’ll split the file by page count, creating nine files with five pages each. Save the resulting files in the desired folder.

How to Extract Pages and Create a New PDF

Step 1: Select the desired pages

In the thumbnails panel, choose the pages you want to extract and create a new PDF. For instance, let’s say you want to make a separate file with pages 11 through 16.

Step 2: Create a PDF from selected pages

Right-click on the selected pages and choose “Create PDF from Selected Pages.” This action will generate a single document containing the specified pages.

Step 3: Save the new file

Save the new file with the extracted pages.

Cropping Pages within the PDF

Step 1: Select the Crop tool

If the extracted document needs to be cropped, click on the “Crop Tool” and drag a box around the area you want to crop.

Step 2: Apply crop settings

Choose “Single Frame for All Pages” and click on “Apply Crop.” The software will apply the crop settings to each page in the document.

Want to use Adobe Acrobat instead?

Step 3: Save the cropped document

Save the cropped document and open it to review the changes. The new PDF file should contain the extracted and cropped pages.

Conclusion

Abbyy FineReader PDF makes it simple and efficient to split and extract pages within large PDF files, allowing for more streamlined document management. With this step-by-step guide, you’ll be able to handle bulky PDFs with ease, tailoring them to suit your needs. Stay tuned for more tips and tricks from the Accessibility Guy Channel to help you improve your document management skills and overall productivity.

ABBYY FineReader 16: Efficient PDF Editing and OCR

Video Overview

Welcome to the Accessibility Guy channel! We’re excited to share that ABBYY FineReader 16 is now on our computer. This latest version of ABBYY FineReader provides a stronger OCR engine and a host of PDF editing tools that can make document processing easier and more efficient. In this video, we’ll provide an overview of some of the most common workflows we personally work through when using ABBYY FineReader, so let’s jump right in.

Launching ABBYY FineReader PDF presents two main distinctions: the PDF document side and the OCR editor. While you can use the tool as a PDF editor, we want to focus on the OCR editor, as ABBYY FineReader has one of the strongest OCR engines on the market. It can assist you in converting file types, from PDF to Word, for example, or editing underlying text of a document and updating language settings.

When you launch the OCR editor, it will prompt you to open a file. Once you’ve selected your file, ABBYY FineReader will perform OCR on all the pages, and you’ll see a thumbnail section on the far left side of the screen that displays a snapshot of all the different pages in your document. The image panel displays the visual aspect of your PDF, and typically matches directly with the file. On the far right side of the screen, you’ll find the text area of ABBYY FineReader, where you can edit any of the underlying text of the program. If the OCR is poor, or you need to update a spelling mistake or add in information for acronyms, you can make changes in the text panel. Finally, a zoom panel appears on the bottom of the screen and will update depending on where you are in the image panel.

Before we dive into the settings, we like to adjust our settings. For example, we’ll take this document into a searchable PDF, so we need to adjust our PDF settings. To do that, we’ll select the Tools button and then select Options. This brings up the options window where you can set a variety of settings. In the General tab, you can choose when the OCR editor begins, or you can set up a scanning device to scan documents directly into ABBYY FineReader. We really want to spend most of our time under format settings.

Earlier, we mentioned that we’re going to be exporting to PDF, so we need to select our document type. We can adjust the settings for documents, spreadsheets, PowerPoints, text files, HTML ePubs, etc. For PDF, we’ll dive into the preferred settings. When creating accessible files, the first thing we want to adjust is the image quality. If you have a lot of images in your document, be sure to set custom. We’ll change our color control from automatic to “do not change image color,” as we don’t want any quality loss on our file. Then we’ll change the dropdown menu for quality to “quality loss not allowed” and select OK. We have additional settings that may not be relevant for you, such as creating PDF view a documents, which requires OCR. Additionally, we have the checkbox selected to use MRC compression, which also requires OCR. We like to apply the ABBYY precise scan to smooth characters on page images, which makes the font and images a bit crisper and easier to work with under searchable PDF settings.

We like to have the text under the page image, but you can adjust the settings for better results depending on the document you’re working with. We’ll have the option selected to create bookmarks from headings, create PDF tags, and ensure that our fonts are embedded. Additionally, you can set metadata in this way.

In conclusion, ABBYY FineReader 16 offers a range of OCR and PDF editing tools