How to Create a Caption file using Otter AI

Do you have videos in your course or on your website? If yes, then it is best practice to ensure accurate captions have been applied to your video. This post is going to walk you through how to create a caption file using (Opens in new tab).

Requires Paid account of


Video Overview

Rather watch me do this instead of reading about it? Check out the video below:

Text Overview

This process can be summarized in just a few steps:

  1. Prepare a folder of video files that need to be captioned.
  2. Login to your paid account and create a folder for the group of files you are about to import.
  3. Select the Transcribe Audio and Video Button
  4. Drag all of your videos into the window
  5. Edit the conversations for accuracy
  6. Export the caption files as SRT

Preparing a folder of video files

This step is essential as it will help you gather all of the relevant files in a single location. There are various programs that can help you download a video file if you have lost them. If you have uploaded to YouTube or Canvas then you probably have the video files on your computer somewhere. Gather them all in one spot.

I like to create a folder on my desktop and add them all there.

Folder on desktop containing all of the files that need captions

Log in to Otter and create a folder for the video uploads

This step is for maintaining our organization throughout the process. If you have many videos to caption – this step is even more important.

Create a new folder in otter ai
Create a new folder in otter ai

Select the upload media button

Once you are inside the folder you want to upload all of your videos to, select the Transcribe Audio and Video button.

Transcribe audio and video button in otter ai
Transcribe audio and video button in otter ai

Move all the video files from the folder on your desktop into the upload window

Simply drag all of the video files into the upload area.

Dragging files into

The files will immediately begin uploading and transcribing

The video files begin to be transcribed

Edit the Conversations for accuracy

Each video upload will create what is called a conversation. This is what calls individual recordings. Each conversation will need to be edited for accuracy.

Select the conversation to edit it, and select the edit button.

Select the edit button to edit the captions

Make any changes required to the text of the file. Simply type over the words where updates need to occur.

Prepare for export

With a conversation open, select the options menu and choose export.

Select options and then select export

This will allow you to choose SRT as an option.

Change the file format to SRT and use the settings for 2 lines and 32 characters per line.

Then, select export.


This post walks users through how to get organized with their video files that need captions, create a folder in for import, transcribe the video files, edit a conversation, and export them as an SRT file.

Using Canvas Studio? Upload the SRT file there!

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Captioning and Canvas Studio

Canvas Studio makes it easy to host a captioned video for content that you or someone else has created. This guide explains just how to do it!

Captioning is an important aspect of accessibility, and captioning in Canvas studio can be a breeze. If you are using Canvas and are posting videos; they need to be captioned. This post is not going to explain why captioning is important, but rather; how do you do it in Canvas Studio.

Canvas Studio offers a unique approach to captioning videos for content that you might own or do not own. It is also a premium feature – so be sure to check with your Canvas Admin to see if it is available.

Video Overview

This video will walk you through the steps needed to host a captioned video in Canvas Studio. The watch time is 2 minutes and 5 seconds.

Steps needed to host a captioned video in Canvas Studio

The basic premise is to get an SRT file, and then upload it into Canvas studio. Once you have the video captioned, it can easily be placed on the page. This section will cover the following steps:

  1. Get an SRT file for the video you want to caption
  2. Add the video to your Canvas Studio library
  3. Upload the SRT file to the captions section within Canvas Studio
  4. Insert the Video into the Canvas page

Step 1 – You have the SRT file right?

There are many tools to get an SRT file for a video that you are trying to caption. Here is one method using to create an SRT file. Make sure to edit it for accuracy!

Step 2 – Get the video into Canvas Studio Library

In order to properly display a video using Canvas Studio – it must be added to your library. Here are the steps:

  1. After logging into Canvas – select the Studio button on the left column.
    The studio button in canvas
  2. Select Add in the top right corner
    adding new media to canvas studio
  3. Upload a raw video file or use a YouTube link
    Upload a raw video file or a youtube link to canvas studio

Step 3: Upload the SRT (caption file) to the video itself

  1. In Canvas studio, ensure you are in My Library
  2. Select the video you want to add a caption too
    Select the video from your library that you want to add captions too
  3. Select the caption tab
  4. Upload English captions
    Select the caption tab and upload english captions

Step 4: Place the video into a canvas page

Get into edit mode on the canvas page that you want to add your newly captioned video

  1. Select the apps button in the Rich Content Editor
  2. Select Studio
    select apps and select studio
  3. Select the video to place onto the page
    select the video you want to add

That’s it!

Are you working with documents like PowerPoint, PDFs, or Microsoft Word files? Check out some of my other posts.