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Tag: Adobe Acrobat Pro

How to Resize a PDF

Welcome to today’s blog post, where we’re learning how to resize a PDF in Adobe Acrobat Pro. Downsizing large PDFs saves disk space, bandwidth, and computer memory. It also allows for paper size adjustment when printing.

Video Guide

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Follow these steps to resize a PDF in just a few short minutes.

Check Your Current PDF Page Size

  1. Open PDF in Adobe Acrobat Pro.
  2. Select Menu Button.
  3. Choose Document Properties.
  4. Note the current page size. (e.g., 11×17 inches)

Open Print Command

  1. Press Ctrl + P on keyboard.
  2. Change printer to Adobe PDF.
  3. Click Properties button.

Adjust Paper Quality

  1. Select Paper Quality tab.
  2. Under Paper Source, keep as Automatically Select.
  3. Click Advanced.
Advanced paper quality options in Adobe Acrobat Pro

Edit PDF Page Size

  1. In Paper Size, scrool down to Postscript Custom Page Size.
  2. Click Edit Custom Page Size.
  3. Enter your desired dimensions. In this case we chose 8.5 x 11 inches.
  4. Click OK, and then OK again.
Choosing a custom page size in Adobe Acrobat Pro

Print and Save

  1. Click OK one more time.
  2. And then select Print.
  3. Save your new PDF file.

Confirm Your Resized PDF

  1. Click Menu Button.
  2. Choose Document Properties.
  3. Check new page size.
Checking the page size of a PDF.

That’s it! You’re done. Your PDF has been successfully resized. Note: This information is accurate as of the last Adobe Acrobat update, August 2023. Always check the latest software guidelines for updates.

Remember, I can be your accessibility expert. For more detailed insights, tutorials, and in-depth discussions on accessibility and related topics, don’t forget to check out my YouTube channel: The Accessibility Guy on YouTube. Subscribe for regular updates!

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How to Update Tooltips in a PDF

Welcome to today’s blog post. We’re discussing the importance of adding unique tooltips to PDF form fields with the same name. This boosts the accessibility of a PDF. Video Guide…

by Shawn Jordison

How to make a form accessible

Video Overview:

The intent of this post is to provide additional practice for form accessibility in adobe acrobat pro.

For more in-depth directions on how to make PDF forms Accessible and additional videos, check out this post:

Now back to this post

Modern digital documentation calls for accessibility. From providing equal opportunities to users with disabilities to improving user experience, creating accessible PDF forms has become a necessary skill in today’s digitized world. This guide dives deep into using Adobe Acrobat Pro to make your PDF forms accessible and user-friendly.

Understanding the Importance of Accessible PDF Forms

Every digital content creator must prioritize accessibility. Making a PDF form accessible ensures that it is compliant with Section 508, a federal law requiring all electronic and information technology developed, procured, maintained, or used by the federal government be accessible to people with disabilities.

Creating an Accessible PDF Form: The Adobe Acrobat Pro Way

A step-by-step guide can simplify the process of making an accessible PDF form using Adobe Acrobat Pro. This comprehensive guide offers a seamless roadmap to creating an accessible PDF form, starting from a basic structure created in Microsoft Word to a finalized, accessible form. The process can be broadly divided into four phases.

  1. Applying Accessibility: The first step involves applying accessibility to the document. This includes working with tags, removing unnecessary elements, assigning appropriate heading levels, and setting up the basic structure of the document.
  2. Checking Accessibility: This step involves running an accessibility checker, which checks if the document is accessible, identifying any issues that need to be addressed.
  3. Adding Form Fields: This step involves adding form fields in the document. Adobe Acrobat Pro comes with a handy feature – ‘Prepare Form’ – that helps auto-detect form fields, making the process smoother.
  4. Setting Up Accessibility and Final Checks: This final phase involves detailed work with tags and form fields. It also includes running the accessibility checker once more to ensure that all elements of the form are indeed accessible.

Creating an accessible PDF form involves in-depth understanding and meticulous execution. However, with tools like Adobe Acrobat Pro, the process can become significantly easier.

A Word for the Wise

Creating accessible PDF forms is not just about compliance with laws. It’s about providing an inclusive digital environment.

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Making Tables Accessible in Adobe Acrobat Pro – A Comprehensive Guide

Introduction

Hello, and welcome to the Accessibility Guy channel. Today we’re going to be looking all about table accessibility in Adobe Acrobat Pro. We will cover topics like using the reading order tool to tag individual cells, setting the scope of individual cells, fixing row and column-span problems, and adding associated header IDs for a header and data cell connection.

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Table tag breakdown

  1. Table Parent Tag <Table>
  2. Table Row Child tag <TR>
  3. Table Header Cell <TH>
  4. Table Data Cell <TD>
  5. Table on Page
Table Parent Tag <Table> Table Row Child tag <TR> Table Header Cell <TH> Table Data Cell <TD> Table on Page

Utilizing the Reading Order Tool for Tagging Cells

To begin, launch the reading order tool by selecting the accessibility button and then choosing “Reading Order.” You may want to deselect “Show table cells” and “Show tables and figures” to make it easier to see the text. Select the text that should be together and click on “Text Paragraph” to group them. The checkboxes greatly change the view of the table:

Reading order tool view

Cleaning Up the Tags Panel

Make sure all cells are in the correct row by going through the tags, cutting and pasting them to the right location when needed. Set all cells in the first row as table data cells, and change any incorrectly labeled paragraph tags to table data cell tags. Properly format all table rows, ensuring that table header (TH) and table data (TD) cells contain the contents of the corresponding cell.

Cleaning up the tags panel

Running the Accessibility Checker

Run the accessibility checker to identify any issues with rows and columns in your table. If the table fails regularity, check for any merged cells that may need column and row span adjustments. After fixing any issues, run the accessibility checker again to ensure regularity is passing.

Setting the Scope of Table Headers

With the reading order tool open, right-click on the table and select “Table Editor.” Select all table header cells at the top of the table, right-click and select “Table Cell Properties,” and change the scope from none to “Column.” If you have table headers on the row side, you can set the scope to “Row” as needed.

  1. Launch Reading order tool
  2. Right-click inside of the table and select Table editor
table editor
  1. Select the cells you want to set the scope for
  2. Right-click and select table cell properties
  3. Adjust the scope to either row, column, or both
setting the scope

Making a Data Connection Between Table Headers and Contents

Right-click in the table and select “Table Editor,” followed by “Auto Generate Header Cell IDs.” This will provide a name for each heading tag. For each group of table data cells, right-click and select “Table Cell Properties.” Add the corresponding header ID to the “Associated Header Cell IDs” section. This step is not required for all standards.

Conclusion

This comprehensive guide has demonstrated how to make tables accessible in Adobe Acrobat Pro using various tools, including the reading order tool, setting scope, and more. By following these best practices, you can ensure your tables are accessible to all users. Don’t forget to like and subscribe for more personalized tips and instructions on accessibility best practices.

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Manually Tagging Lists within PDFs for Accessibility

Introduction: Why Manually Tagging Lists in PDFs Matters for Accessibility

Ensuring the accessibility of documents is essential for creating inclusive digital experiences. In this blog post, we will guide you through the process of manually tagging lists in PDFs using Adobe Acrobat Pro, creating a well-structured and accessible document.

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List tag break down

  1. List Parent Tag <L>
  2. List Item Child Tag <LI>
  3. Label <Lbl>
  4. List Body child Tag <LBody>
  5. Contents of First list item
  6. List item content on page
List Parent Tag <L> List Item Child Tag <LI> Label <Lbl> List Body child Tag <LBody> Contents of First list item List item content on page

Step 1: Prepare the PDF and Create a Blank List Tag

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Open your PDF document in Adobe Acrobat Pro.

  1. Right-click in the Tags panel
  2. Select “New Tag,”
  3. Create a blank List tag (capital “L”).
Right-click in the Tags panel Select "New Tag," Create a blank List tag (capital "L").

Step 2: Create List Item Tags and Nest Them

Manually create list item (LI) tags and nest them within the List tag. To do this, right-click the List tag, select “New Tag,” and type “LI” (capital “L” and “I”).

LI tags

Step 3: Add Label and L Body Tags

For each LI tag, create Label (LBL) and L Body tags. Right-click each LI tag, select “New Tag,” and type “Lbl” for Label and “LBody” for LBody tags. Drag and drop these tags into their appropriate locations within the LI tags.

Step 4: Create Tags from Selections for List Items and Nested Lists

Select the appropriate tag in the Tags panel, highlight the corresponding content in the document, and use the “Create Tag from Selection” option from the Options menu in the Tags pane. Repeat this process for each list item and nested list.

Step 5: Create a Nested List Structure

For nested lists, create a new List tag structure within the L Body tag of the parent list item. Create new LI tags for each nested list item, then add Label and L Body tags as before.

Step 6: Review the Tag Structure and Run the Accessibility Checker

Review the tag structure to ensure all list items and nested lists are properly tagged. Run the Accessibility Checker to identify any missing content or issues.

Step 7: Fix Missing Content and Rerun the Accessibility Checker

If the Accessibility Checker identifies missing content, use the Reading Order tool or the Tags panel to correct the issue. Rerun the Accessibility Checker to confirm that the document is now accessible.

Conclusion: Enhancing Accessibility through Manually Tagging Lists in PDFs

Manually tagging lists in PDFs using Adobe Acrobat Pro ensures your documents are well-structured and accessible for all users. By following these steps, you can create an inclusive digital experience that adheres to accessibility standards. Stay tuned to the Accessibility Guy channel for more tips and tricks on enhancing document accessibility, and don’t forget to like and subscribe!

How to Auto Tag PDFs for Accessibility

Welcome to the Accessibility Guy channel, where I strive to make the digital world more accessible to everyone. In today’s video, we will be discussing how to use the Auto Tag feature in Adobe Acrobat Pro to add tags to a PDF document quickly.

Video Overview | View on YouTube

Auto tagging is a feature within Adobe Acrobat Pro that applies a tag structure to your document, making it easier to navigate for users with disabilities. This feature is especially useful when working with documents that do not have any tags and require a structure that can be manipulated using the reading order tool or other accessibility features.

To use the Auto Tag feature, open your PDF document in Adobe Acrobat Pro and navigate to the Accessibility button from the tools menu on the right-hand side. At the very top of the menu, you will see the Auto Tag Document feature. Simply click on this button, and Adobe Acrobat will apply a tag structure to the rest of the file.

To view the tags that have been added, select the Tags panel from the left-hand menu, and expand the tags button. You can then expand some of the part tags to see the structure that has been added.

It is important to note that after using the Auto Tag feature or any other automated tagging features, it is essential to apply the rest of the accessibility features to the file. For more information on how to do this, check out some of my other videos, which I will link below.

My goal is to be your personal accessibility expert, and I am dedicated to making the digital world more accessible. So, hit that like and subscribe button for more accessibility best practices and tips.

In conclusion, the Auto Tag feature in Adobe Acrobat Pro is a quick and easy way to add tags to a PDF document, making it more accessible to users with disabilities. I hope you found this video helpful and informative. Thank you for watching, and I’ll see you in my next video.

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