Welcome to a guide where we demystify Word Compliance with the standards set by Section 508. When creating or handling Microsoft Word documents, it is imperative to ensure they are accessible to everyone, including those with disabilities. A critical part of this process involves naming your files correctly.
This video will explore exactly how to name your files.
Files, especially those used in professional settings, are like the spine of a book. A spine tells you what’s inside without opening it. Similarly, a file name gives users an inkling of its content, ensuring a smooth user experience.
One of the foundational standards set by Section 508 is to ensure your file name is within 30 characters. This length ensures clarity while allowing the title to be descriptive enough. It is also vital that your titles do not contain any spaces or special characters.
Let’s break this down with an example.
If you have a document titled “the evolution and impact of professional wrestling,” it might sound thorough and descriptive. However, this title does not meet Section 508 standards due to its spaces.
Understanding Word Compliance in Naming Documents So, how do you transition to a compliant name?
You can begin by pressing the F2 button on your keyboard in the file explorer, which allows you to rename your file. Your next step is to remove the spaces. But instead of bunching words together in a confusing jumble, use camel hump formatting. This involves capitalizing the first letter of each word, allowing the name to be readable and one continuous string. Using our previous example, the compliant name becomes “EvolutionAndImpactOfProfessionalWrestling.”
You might be curious about why the camel hump method is recommended. This practice ensures that your titles are both compliant and legible. Long titles become more digestible, allowing for quick understanding while still adhering to standards.
Once you’ve renamed your file, you’ve achieved the standard where the file name is under 30 characters and aptly encapsulates its content. The goal is simple: create a naming convention that is both descriptive and easily understandable.
For those eager to ensure all Microsoft Word documents meet Section 508 Compliance, consider accessing additional resources. A comprehensive checklist, for instance, can guide you through the nuances of Word Compliance, ensuring that all your documents are accessible to a wider audience.
Download MS Word 508 Checklist:
As we wrap up, remember the essence of Word Compliance. It’s not just about adhering to guidelines. It’s about making content inclusive, ensuring that everyone, regardless of their abilities, can access the information they need. We urge you to take a moment to review your documents, make the necessary changes, and contribute to a more inclusive digital environment.
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