Maximize Productivity with Glean Note-taking Tool

Video Overview of How to Use Glean

Unlock the Power of the Glean Note-taking Tool

Glean is not just another note-taking application; it’s a comprehensive tool designed to make the process of capturing and organizing information as seamless as possible. Whether you’re a student, a professional attending meetings, or someone who just wants to keep their thoughts in order, Glean has features that can help you achieve that.

Starting a New Recording in Glean

The first step in using Glean is understanding its basic unit of recording, known as an “event.” To initiate a new event, navigate to the Home tab within the application and select the “New Event” option.

starting a new event in glean

This opens up a new workspace where you can give your event a name. For instance, you might call it “Note-taking Practice” if you’re just getting started. Once you’ve named your event, all you have to do is hit the record button, and Glean will start capturing everything you say.

starting a new recording in glean

Adding Text and Tasks During Recording

One of the standout features of Glean is its ability to let you multitask while recording. On the right-hand panel, you’ll see the recording timeline, but what’s even more interesting is the left-hand panel. Here, you can add text notes in real-time as the recording progresses. You can mark specific sections of the audio as important, flag them for review, or even add comments like “This will be on the exam” or “Need to follow up with the professor.”

But that’s not all; Glean also allows you to insert pictures, tasks, and definitions into your notes. For example, you could add a task like “Follow up with the Accessibility Guy on best practices for note-taking,” set a due date for it, and even prioritize it among other tasks.

The screenshot below represents the following:

  1. The Notes section – where you can write notes or upload slides
  2. The text section is where you can tag your audio notes as a heading, important, or review. You can also use this section to add a picture, a definition, or an action item.
  3. The audio section – you can play back your audio or transcribe it!
The Notes section - where you can write notes or upload slides

The text section is where you can tag your audio notes as a heading, important, or review. You can also use this section to add a picture, a definition, or an action item. 

The audio section - you can play back your audio or transcribe it!

Organize and Review Your Notes with Glean

After you’ve captured all the information, Glean offers robust features to help you review and organize your notes.

Transcription and Playback Features

Once you stop the recording, Glean can transcribe the audio into text. This is incredibly useful for those who prefer reading over listening or for those who might need a written record of the audio. The application provides two tabs: one for the audio and another for the transcript, allowing you to toggle between the two easily.

You can also play back the audio at varying speeds, which is useful for reviewing long recordings. Glean offers additional audio filters like low-pitch and high-pitch filters to clean up the audio and make it clearer.

Advanced Tagging and Collections

Glean allows you to tag specific parts of your audio with labels like “important” or “review.” These tags make it easier to revisit key sections of your recordings later. You can even select these tagged elements directly from your panel and listen to that specific part of the audio.

If you’re using Glean for multiple subjects or projects, the application lets you group related events into collections. For example, if you have multiple recordings for a history class, you can create a new collection named “History” and add all relevant events to it.

Universal Task Management

One of the most convenient features of Glean is its universal task management. Any tasks you add in different recordings or collections are accessible from a single dashboard. This makes it easier to manage deadlines and priorities across various projects or subjects.

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The digital world is abundant with productivity tools designed to simplify our everyday tasks. One such tool that has seen a surge in popularity is Otter AI, a platform that has redefined how we take notes, create transcripts, and generate caption files from audio or video files. Let’s delve into how to use Otter AI to enhance your content creation and learning experiences.

How to Use Otter AI for Note Taking

The first step towards leveraging this innovative tool begins with visiting the Otter AI website. With a paid subscription, you unlock its full potential, ideal for content creators and those who need to generate SRT files frequently. But for the purpose of this guide, we’ll explore its note-taking capabilities.

On entering the interface, select the “Record” button to start. Otter AI instantly begins to transcribe everything that is said. It has the ability to capture conversations from multiple speakers simultaneously, assigning speakers and timestamps to the recorded information. Imagine sitting in a history class or a meeting, and Otter AI generates a detailed transcript for you!

How to Use Otter AI for Transcribing Conversations

But the magic doesn’t stop at note taking. What Otter calls an ‘individual recording’ is actually a conversation, which can be viewed, shared, or revised at any time.

Once you conclude a recording, it begins processing in the background. You can easily locate any of your previous conversations. For instance, if you select a six-minute-long conversation, you’ll notice a ‘Summary’ tab. Otter AI smartly categorizes your notes and attempts to apply structure, ensuring your content is neatly organized.

Moreover, the summary can be effortlessly copied into another program like Microsoft Word, providing you with a well-structured document without the hassle of manual note taking.

Sharing and Collaborating with Otter AI

In a collaborative environment, Otter AI shines by allowing you to share conversations with others. Any notes or images included in the conversation can also be shared, making it a versatile tool for group meetings, webinars, or study sessions.

In conclusion, understanding how to use Otter AI effectively can significantly boost your productivity. It’s more than a note-taking tool—it’s a comprehensive solution for content creators, students, and professionals alike. So, why wait? Try Otter AI today, and experience a new level of efficiency!

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Video Overview

Getting Started: Using Otter.AI for Transcription

You begin your transcription journey by visiting the Otter.AI website. This platform offers an easy-to-use ‘Import’ button, designed to make your experience as seamless as possible. The beauty of this tool is its ability to accept both audio and video files, making it incredibly versatile and suitable for an array of projects.

An example is used to demonstrate this process – a video titled ‘Get accessible starting today.’ This file, stored on a desktop, was simply dragged and dropped into Otter.AI’s interface. Once your file has been uploaded, the magic begins as Otter.AI takes over, transcribing your file in no time.

Analyzing the Transcript: Using Otter.AI for Detailed Review

Even for short videos, such as a 37-second clip, Otter.AI delivers a comprehensive transcript. It outlines the title of the conversation, allows users to assign speakers, and even provides a handy summary of key words.

The platform gives you the option to play back your audio at any stage, ensuring accuracy throughout your transcript. This feature can be especially helpful when creating content that is accessible to everyone, including those with disabilities.

One of the crucial benefits of using Otter.AI for transcription is its interactive editing feature. If you encounter a misspelling or incorrect punctuation, you can simply select ‘edit’, make the necessary adjustments, and then select ‘done’.

Exporting the Transcript: Using Otter.AI for Maximum Efficiency

The platform’s versatility shines through again with its exporting options. A variety of formats are available, such as SRT files, which are popular among many users.

You can customize the exported transcript by setting the maximum number of lines and characters per line according to your preference. After making the adjustments, select ‘export’, and voila! You have your SRT file ready for upload wherever it’s needed.

To wrap it up, using Otter.AI for transcription is a valuable tool for enhancing content accessibility. It’s not just a transcription service, but a platform to ensure your content is usable and inclusive, catering to a wider audience’s needs.

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Some takeaways Notetaking with Otter AI

Welcome to the Accessibility Guy channel. In this video, we will be discussing how Otter AI can be used for note-taking. Our focus will be on the basic features that come with the free version of Otter AI, although we should note that we are using a paid account.

To get started, we will first need to access the Otter AI website. We can do this by simply typing in Otter.ai into our web browser. Once we have reached the Otter AI homepage, we can click on the record button to begin the transcription process.

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It is important to note that Otter AI can also be used in the background to record everything that is said in a meeting or class. This is particularly useful for individuals who want to have a record of important information that was discussed during a session.

One of the standout features of Otter AI is the ability to share recordings with other individuals. This can be done by hitting the share button and typing in the email address of the individual you would like to share the recording with. It is a great way to collaborate with colleagues and classmates.

Let’s take a moment to talk about how Otter AI can be used for video recordings. We can easily take notes from a YouTube video by launching the video and recording our notes using Otter AI. This is an effective way to capture important information from lectures and webinars.

It is worth noting that while Otter AI is an excellent tool for note-taking, it is important to ensure that the tool is used properly. This means being mindful of background noise and ensuring that the speaker’s voice is clear and audible.

In conclusion, Otter AI is a fantastic tool for individuals who want to take notes effectively and efficiently. The free version of the tool is a great starting point, although users can always upgrade to a paid version to access additional features.

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