How to make a form accessible

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The intent of this post is to provide additional practice for form accessibility in adobe acrobat pro.

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Modern digital documentation calls for accessibility. From providing equal opportunities to users with disabilities to improving user experience, creating accessible PDF forms has become a necessary skill in today’s digitized world. This guide dives deep into using Adobe Acrobat Pro to make your PDF forms accessible and user-friendly.

Understanding the Importance of Accessible PDF Forms

Every digital content creator must prioritize accessibility. Making a PDF form accessible ensures that it is compliant with Section 508, a federal law requiring all electronic and information technology developed, procured, maintained, or used by the federal government be accessible to people with disabilities.

Creating an Accessible PDF Form: The Adobe Acrobat Pro Way

A step-by-step guide can simplify the process of making an accessible PDF form using Adobe Acrobat Pro. This comprehensive guide offers a seamless roadmap to creating an accessible PDF form, starting from a basic structure created in Microsoft Word to a finalized, accessible form. The process can be broadly divided into four phases.

  1. Applying Accessibility: The first step involves applying accessibility to the document. This includes working with tags, removing unnecessary elements, assigning appropriate heading levels, and setting up the basic structure of the document.
  2. Checking Accessibility: This step involves running an accessibility checker, which checks if the document is accessible, identifying any issues that need to be addressed.
  3. Adding Form Fields: This step involves adding form fields in the document. Adobe Acrobat Pro comes with a handy feature – ‘Prepare Form’ – that helps auto-detect form fields, making the process smoother.
  4. Setting Up Accessibility and Final Checks: This final phase involves detailed work with tags and form fields. It also includes running the accessibility checker once more to ensure that all elements of the form are indeed accessible.

Creating an accessible PDF form involves in-depth understanding and meticulous execution. However, with tools like Adobe Acrobat Pro, the process can become significantly easier.

A Word for the Wise

Creating accessible PDF forms is not just about compliance with laws. It’s about providing an inclusive digital environment.