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Adobe Acrobat Auto Tagging API for Accessibility

Understanding Adobe Acrobat’s New Auto Tagging API for Accessibility

Adobe Acrobat has added a new feature to its accessibility toolkit: the Auto Tagging API. This tool aids in making PDF documents more accessible. If you’re wondering how to leverage this feature to improve document accessibility, this post is for you.

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Video Overview

Enabling the Auto Tagging API Feature

The first step is straightforward but crucial—activating the Auto Tagging API. To do this, select the menu button in Adobe Acrobat and navigate to Preferences.

Select Menu, and then preferences

Once the Preferences window is open, go to the Accessibility tab. Locate the option that says “Enable cloud-based auto tagging for accessibility.” Select this option and click OK. Now the feature is ready to be used.

Once the Preferences window is open, go to the Accessibility tab. Locate the option that says "Enable cloud-based auto tagging for accessibility." Select this option and click OK. Now the feature is ready to be used.

How Does Adobe Acrobat Auto Tagging API Work?

Tagging Structure

After enabling, open your PDF document and run the Auto Tagging API. What happens next is what sets this feature apart from its predecessors. The tool takes a proactive approach to organize and tag various elements in your document. These elements can range from text blocks to images to headers and lists. The result is a series of nested tags under a primary ‘document’ tag. While it might not be perfect, the structure it provides is a significant improvement over manual tagging or using older automated methods.

Additional Features

Adobe’s Auto Tagging API also introduces ‘aside’ tags. These are particularly helpful for content that sits on the sidebars of your document. The feature recognizes such content and tags it differently, making it easier for readers using screen readers to navigate the document effectively.

List and Table Tagging

It’s also worth noting that the Auto Tagging API attempts to correctly tag lists and tables in your document. However, it’s not infallible; you might need to do some minor tweaking to get these tags perfect. For instance, tables might not have their headers correctly tagged, and lists could have incorrect list-item tags.

The Importance of Reviewing Tags

Once you’ve run the Auto Tagging API feature, it’s vital to review the tags. This helps you ensure that everything is tagged appropriately, as the system isn’t flawless. While images and figures are tagged, they may not have alternate text, which is crucial for accessibility. Similarly, tables often lack properly tagged headers. These are minor issues that can easily be fixed manually.

Improving the Reading Flow

The ‘aside’ tags, as previously mentioned, are useful for segregating sidebar content. However, their placement can be adjusted to improve the overall reading flow of your document. For example, you can move the ‘aside’ tag to the end of the paragraph where the sidebar content ends. This will make the document easier to navigate for those using screen readers. Of course this is just an example from the document used in the video.

Final Thoughts on Adobe Acrobat’s Auto Tagging API for Accessibility

Adobe Acrobat’s Auto Tagging API improves PDF accessibility. It offers cleaner, more organized tagging than older methods. While not flawless, the feature reduces manual work and moves us toward effortless accessibility.

Additional Posts

How to Tag Bar Charts in Adobe Acrobat Pro DC Effectively

Adobe Acrobat Pro DC offers tools for making bar charts accessible. There are two main methods. One method tags the whole chart as a figure. The other tags are separate text elements. Both make your charts easier for Assistive Technology users. Video Overview Steps for Tagging…

by Shawn Jordison

Turn PDF Math into Accessible Word Docs with MathPix

This post will explore how to use MathPix snip to convert a PDF full of math Images into an accessible Word document with accessible math! Video Overview The Importance of Converting PDF Math to Accessible Formats Math is a universal language. Yet, its accessibility is often…

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Faculty Guide: Preparing for an Accessible Semester

Preparing for an Accessible Semester: Where to Start Are you a faculty member wondering how to make your course accessible? Knowing where to start can be overwhelming. First, look at what’s in your course. Check course pages, documents, videos, and third-party links. Identify what needs to…

by Shawn Jordison

Faculty Guide: Preparing for an Accessible Semester

Preparing for an Accessible Semester: Where to Start

Are you a faculty member wondering how to make your course accessible? Knowing where to start can be overwhelming. First, look at what’s in your course. Check course pages, documents, videos, and third-party links. Identify what needs to be accessible.

Video Overview

Steps to Follow for Preparing an Accessible Semester

After checking your course, follow these steps:

  1. Follow Rules: Use WCAG, Section 508, and PDF/UA guidelines. Make sure all content, not just course pages, is accessible.
  2. Learn Tools: Understand your tools like MS Word, PowerPoint, and PDF. They have different accessibility needs.
  3. Use Closed Captioning: Videos need captions. Otter AI can help generate SRT files for this.
  4. Test Content: Use screen readers like NVDA to test your content. Make sure it reads well.
  5. Get Feedback: Contact accessibility pros to check your work. Adjust your course based on their feedback.
  6. Keep Updating: Don’t stop after initial fixes. Keep your course updated to stay accessible.

Step 1: Understand the Rules

Familiarize yourself with important guidelines and standards. These include the Web Content Accessibility Guidelines (WCAG), Section 508 of the Rehabilitation Act, and PDF/UA standards. These rules apply to every part of your course, not just the web pages.

Step 2: Master Your Tools

Before diving into making changes, understand the specific accessibility features and requirements of the tools you’re using. Software like Microsoft Word, PowerPoint, and Adobe PDF have unique accessibility settings. Learning these will help you effectively use each tool to its full accessibility potential.

Step 3: Closed Captioning

All videos in your course should have closed captions. There are various tools that can help you create these captions. For instance, Otter AI can generate SRT files, which can be used for adding captions to your videos.

Step 4: Testing

Testing is crucial. Use assistive technologies like screen readers to test your content. NVDA is a free screen reader for Windows that can be used for this purpose. This will give you insights into how accessible your content is.

Step 5: Seek Expert Feedback

After you’ve made the necessary adjustments, consult with accessibility experts. This can help you validate the changes you’ve made and ensure you didn’t overlook anything.

Step 6: Continual Updates

Accessibility is not a one-time task. After your course is up and running, it requires ongoing checks and updates to ensure it remains accessible.

If you have a large number of videos, focus on captioning new ones first. Gradually work your way back to older content as time allows.

Bonus Tip: Monitor Your Progress

Keep an eye on the accessibility of your course. New tools and best practices emerge regularly. Staying updated will help you continue to provide an accessible learning environment.

Creating an accessible course is an ongoing responsibility. But the effort you put in ensures that everyone, regardless of their abilities, has an equal opportunity to learn.

More videos on how to get accessible

More posts

Adobe Acrobat Auto Tagging API for Accessibility

Understanding Adobe Acrobat’s New Auto Tagging API for Accessibility Adobe Acrobat has added a new feature to its accessibility toolkit: the Auto Tagging API. This tool aids in making PDF documents more accessible. If you’re wondering how to leverage this feature to improve document accessibility, this post is for you. Video Overview Enabling the Auto…

by Shawn Jordison

Making Accessible Presentations with Canva

This video and post will provide an overview of how to use Canva AI to create a presentation, export it to PDF, and then make it accessible. Utilizing Canva for Accessible Presentations Canva, a popular design tool, offers the ability to create presentations. The process starts by selecting a blank presentation and utilizing Canva’s magic…

by Shawn Jordison

Adobe Acrobat’s New Accessibility Features

Adobe has laid the groundwork for some major new features in the future. Check out the latest post on the New Auto Tagging Feature. Video Overview: Exploring the Adobe Acrobat New Accessibility Features Adobe Acrobat has launched its latest version, packed with innovative features, especially in the accessibility department. The changes start with the menu…

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Making Accessible Presentations with Canva

This video and post will provide an overview of how to use Canva AI to create a presentation, export it to PDF, and then make it accessible.

Utilizing Canva for Accessible Presentations

Canva, a popular design tool, offers the ability to create presentations. The process starts by selecting a blank presentation and utilizing Canva’s magic Design button. A small window prompts the user to describe the presentation topic.

Canva Magic AI

By selecting a theme around “accessibility section 508 design principles,” Canva provides a choice of styles. The creator can select one that passes color contrast requirements and create the presentation.

The created presentation in the video covers various aspects such as:

  • Introduction to accessibility in Section 508 design principles.
  • The law of Section 508 and its necessity.
  • Principles of design include text alternatives for non-text content, keyboard interface functionality, and effective use of color and contrast.
  • Techniques to ensure accessibility, benefits of designing for accessibility, and the importance of various elements like high contrast colors, alternate text images, descriptive link tags, keyboard navigation, and using headings and lists.

Making a Canva Presentation Accessible with PDF/UA

After creating a presentation in Canva, the file can be downloaded as PDF standard. The accessibility review involves opening the tags panel and addressing the tags within the document. The initial steps may involve:

  • Reordering and labeling content appropriately.
  • Artifacting irrelevant images.
  • Creating headings and lists as needed.

Accessibility checkers like Adobe’s can be utilized. Any errors identified may require manual adjustments such as creating artifacts, fixing the bounding boxes, or other logical structures. The process may also involve adding the PDF/UA identifier, and the result is a document that meets PDF/UA requirements and passes WCAG 2.1.

This comprehensive guide demonstrates how to create an AI-based presentation in Canva and make it accessible, embodying the principles of inclusivity and design thinking.

More Canva Posts

How to create a Doc in Canva and make it accessible

This post will go over how to create a doc in Canva.com and export it to PDF. Then, we will make it accessible! Overview Please follow the steps in the video on how to create a document in Canva. The export to PDF option seems to be improving over time. Below you will find some…

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How to break up a PDF using Adobe Acrobat Pro DC

This post will explore the extract feature in Adobe Acrobat Pro which will help users break up a PDF into smaller files. But first, here is a video overview of roughly 5:30 minutes.

Text overview of how to break up a pdf

If you have PDF that has several hundred pages in it you may want to break up the file. In this case, I need a large textbook broken down into smaller segments or chapters so that I can further manipulate the files.

If your file has crop marks, make sure to check this other post on how to fix that problem first. Coming Soon.

Before we can begin, make sure you have added your organize pages button to your tools panel.

Step 1

Select the organize pages button from the tools panel on the right side of the screen

organize pages button

Step 2

Select the page thumbnails of the pages you want to have as a separate file. In this case, I am selecting the “front material” content first.

Select the page thumbnails of the pages you want to have as a separate file.

Step 3

Select the extract button and choose delete pages after extracting, and then extract. This will separate the file from the large file. You will then have your extracted pages and the original files minus the extracted files.

Select the extract button and choose delete pages after extracting, and then extract.

Step 4

Save the file and repeat!

In the video at the start of this blog, I continue this process and end up with a book that had 150 pages in it broken down into 10 files.

Now that I have these pdfs, I can do a variety of things with them including:

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Canva PDFs are not accessible

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How to set metadata in PDF

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Path Object not tagged | PDF / UA

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How to make a form accessible

Video Overview:

The intent of this post is to provide additional practice for form accessibility in adobe acrobat pro.

For more in-depth directions on how to make PDF forms Accessible and additional videos, check out this post:

Now back to this post

Modern digital documentation calls for accessibility. From providing equal opportunities to users with disabilities to improving user experience, creating accessible PDF forms has become a necessary skill in today’s digitized world. This guide dives deep into using Adobe Acrobat Pro to make your PDF forms accessible and user-friendly.

Understanding the Importance of Accessible PDF Forms

Every digital content creator must prioritize accessibility. Making a PDF form accessible ensures that it is compliant with Section 508, a federal law requiring all electronic and information technology developed, procured, maintained, or used by the federal government be accessible to people with disabilities.

Creating an Accessible PDF Form: The Adobe Acrobat Pro Way

A step-by-step guide can simplify the process of making an accessible PDF form using Adobe Acrobat Pro. This comprehensive guide offers a seamless roadmap to creating an accessible PDF form, starting from a basic structure created in Microsoft Word to a finalized, accessible form. The process can be broadly divided into four phases.

  1. Applying Accessibility: The first step involves applying accessibility to the document. This includes working with tags, removing unnecessary elements, assigning appropriate heading levels, and setting up the basic structure of the document.
  2. Checking Accessibility: This step involves running an accessibility checker, which checks if the document is accessible, identifying any issues that need to be addressed.
  3. Adding Form Fields: This step involves adding form fields in the document. Adobe Acrobat Pro comes with a handy feature – ‘Prepare Form’ – that helps auto-detect form fields, making the process smoother.
  4. Setting Up Accessibility and Final Checks: This final phase involves detailed work with tags and form fields. It also includes running the accessibility checker once more to ensure that all elements of the form are indeed accessible.

Creating an accessible PDF form involves in-depth understanding and meticulous execution. However, with tools like Adobe Acrobat Pro, the process can become significantly easier.

A Word for the Wise

Creating accessible PDF forms is not just about compliance with laws. It’s about providing an inclusive digital environment.

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How to reduce the file size of a PDF

Video Overview of how to reduce the file size of a PDF

This video will be perfect if there are no errors in your file.

How to reduce the file size

It can be pretty quick to reduce the file size of a document if there are no issues. The first step is to select the File button > Save as Other > Reduced File size

This should reduce the file size of the file overall, but if there are problems, please check out the video below:

Video overview – ERROR

This video will be helpful if you are getting an error in this reduced file size process.

This process had to use a third-party tool called Callas PDF Tool box.

Here are some features and benefits of pdfToolbox:

  1. PDF Pre-flight and Correction: pdfToolbox allows users to check their PDF files for potential issues before printing or sharing them. This pre-flight check feature is invaluable to prevent costly errors or inaccuracies. When issues are detected, the software can often correct them automatically or suggest potential solutions.
  2. PDF Optimization: pdfToolbox can help reduce the file size of PDFs, making them more manageable for sharing or web publishing. This feature is particularly useful when working with large, complex PDFs that contain high-resolution images and graphics.
  3. PDF Editing: The software allows users to perform a range of editing tasks on PDFs. These tasks include adding or removing pages, adding headers or footers, cropping, and more.
  4. Color Management: pdfToolbox provides comprehensive color management tools. These tools can convert colors to different color spaces, manage transparency, and more.
  5. Automated Processing: callas pdfToolbox can be set up to process large numbers of PDFs automatically, saving time and increasing efficiency. This can be particularly useful for businesses that regularly work with high volumes of PDFs.
  6. PDF Compliance: The software can check if a PDF is compliant with various standards, such as PDF/A for archiving, PDF/X for printing, and PDF/UA for accessibility.
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Rather learn how to make your PDFs accessible on your own?

Convert a PowerPoint to an Accessible WCAG-Compliant PDF

Introduction: Accessibility Matters

Welcome to our detailed guide on enhancing document accessibility. Today, our focus will be on converting a PowerPoint presentation into a PDF while ensuring it meets the Web Content Accessibility Guidelines (WCAG) standards.

WCAG compliance is vital in today’s digital environment, creating equal access to information and providing everyone with a seamless digital experience. Let’s delve into the process.

Steps to Convert PowerPoint to Accessible WCAG-Compliant PDF

Before converting to PDF – apply all of your accessibility elements to your PPT file.

An essential tool you need for this process is the Adobe Acrobat toolbar. This tool is part of Adobe Acrobat Pro, and if you don’t have it installed on your computer, you’ll need to use the File Save As option to retain the formatting when converting your PowerPoint document into a PDF.

Once the Acrobat toolbar is installed, simply select the tool bar and choose ‘Create PDF’, save your document, and voila! Your file is now open in Adobe Acrobat, ready to be made accessible.

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Tagging for Accessibility

The first step in making your PDF accessible is to open up the tags panel. By doing this, you’ll notice various ‘section’ tags throughout your file. While these are not inherently problematic, it is much cleaner to place everything under a single ‘document’ tag. To do this, right-click in the tags panel, select ‘New Tag’, type ‘document’, and click ‘OK’. Following this, move all your tags from the tags tree underneath your new ‘document’ tag using the select-all and drag feature.

Now, with all tags under the ‘document’ tag, you can begin to walk the tags panel. Be aware that the ‘section’, ‘art’, and ‘part’ tags are visual-only and, as of the recording of this guide, do not affect Assistive Technology. Thus, you can choose to either remove or keep them, as desired.

Next, keep walking through your tags panel and adjust the reading order if necessary. Check the alternate text on images to ensure they are accurate and descriptive. It is crucial to note that accessibility also entails that images are correctly labeled with alternate texts. This information can be added by right-clicking the ‘figure’ tags, selecting ‘properties’, and typing in the alternate text panel.

You can also rename tags for better understanding and organization. For example, renaming a ‘section’ tag to ‘slide one’ will help keep track of your progress, especially when dealing with complicated slides.

Ensuring Proper Formatting for Accessibility

While walking through the tags panel, keep checking that the tags are correct and properly arranged. Note that this process is less laborious if you start with an accessible PowerPoint template. All that’s left then is to verify that the tags are appropriate.

During this process, make sure that the links have transferred correctly. This is important as it makes sure the reader can navigate through the document as intended. Remember, an accessible document is not just about the content being available, but also that the structure and navigation are user-friendly.

Verifying Metadata and Accessibility Check

After validating the tags, the next step is to check the metadata of your document. This can be done by selecting ‘File’ and then ‘Properties’. This window allows you to adjust the title, author, subject, and keywords of the document, further enhancing its accessibility.

Following the metadata adjustment, run an accessibility check by selecting the ‘Accessibility’ button and then ‘Start Checking’. This check will scan the document for potential issues and provide you with a report indicating whether your PDF meets accessibility standards.

Further Steps Towards WCAG Compliance

Sometimes, the accessibility checker might flag potential issues under specific categories. Fear not, as most of these can be easily addressed. For example, a common issue may be the document title. To fix this, right-click the ‘title’ in the accessibility checker report and select ‘fix’. Now your document is accessible within Adobe Acrobat, but we can still take it further.

To make your PDF WCAG compliant, you can use the PDF Accessibility Checker (PAC) tool. This tool provides a more comprehensive check of your document against WCAG standards. Drag your file into the PAC tool and check for potential errors.

Troubleshooting WCAG Compliance Issues

Sometimes, errors can occur with the document’s visual elements, like contrast ratios. WCAG standards require a certain level of contrast for text and images to ensure readability for people with visual impairments. A common error might be that the contrast for bullet points is not appropriate, which would require adjusting the color in your PowerPoint file.

Such errors can be detected using a Color Contrast Analyzer tool, which lets you check the contrast ratio of your text and background colors. If an error is detected, simply go back to your PowerPoint file, select the ‘Edit’ button, and change the color of the bullet points to meet the contrast requirements.

The Importance of Continuous Learning in Accessibility

Even experienced accessibility experts may occasionally overlook some aspects, reminding us that there is always room for improvement. For instance, there might be a need to adjust the color of certain elements within PowerPoint for improved contrast, which can be a lesson for future presentations.

Remember, the journey to creating fully accessible documents is ongoing. Regular practice and continuous learning will enhance your skills over time.

As always, I’m here to assist in making your PDF documents accessible. I hope this guide has been helpful and I look forward to sharing more accessibility tips and techniques with you in my upcoming posts.

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Additional posts

How to break up a PDF using Adobe Acrobat Pro DC

This post will explore the extract feature in Adobe Acrobat Pro which will help users break up a PDF into smaller files. But first, here is a video overview of roughly 5:30 minutes. Text overview of how to break up a pdf If you have PDF that has several hundred pages in it you may…

by Shawn Jordison

How to make a form accessible

Video Overview: The intent of this post is to provide additional practice for form accessibility in adobe acrobat pro. For more in-depth directions on how to make PDF forms Accessible and additional videos, check out this post: Now back to this post Modern digital documentation calls for accessibility. From providing equal opportunities to users with…

by Shawn Jordison

How to reduce the file size of a PDF

Video Overview of how to reduce the file size of a PDF This video will be perfect if there are no errors in your file. How to reduce the file size It can be pretty quick to reduce the file size of a document if there are no issues. The first step is to select…

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Create Accessible PDF Forms with Abbyy FineReader PDF 16 and Adobe Acrobat

Introduction: Welcome to our comprehensive guide on creating accessible PDF forms using Abbyy FineReader PDF 16 and Adobe Acrobat. In this blog post, we’ll walk you through the process of adding form fields, ensuring proper tagging, and making your PDFs accessible and compliant with WCAG 2.1 standards. By following these steps, you’ll provide an inclusive…

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How to make a 508 compliant PowerPoint Template | WCAG

Guide to Creating an Accessible PowerPoint Template In the digital age, it’s essential to ensure accessibility and inclusivity. A common tool like PowerPoint should be no exception to this rule. This guide will navigate you through the process of creating an accessible PowerPoint template, enabling all users to engage with your content. Starting the Accessibility…

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How to tag references, footnotes, and end notes in Adobe Acrobat

At this time there is not clear guidance from WCAG on how to exactly tag references, footnotes, and end notes. This post and video aims to explore the best methods for tagging this content. Video Overview Instructional Guide There are two separate components to tagging footnotes or endnotes. The first part is the superscript number…

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Creating Accessible PDF Forms: A Comprehensive Guide

In today’s digital age, ensuring that your documents are accessible to all users is a necessity. One particular area where accessibility can significantly improve user experience is in PDF forms. This blog post will walk you through the process of creating accessible PDF forms, which not only helps make your forms user-friendly but also aligns…

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Making Tables Accessible in Adobe Acrobat Pro – A Comprehensive Guide

Introduction Hello, and welcome to the Accessibility Guy channel. Today we’re going to be looking all about table accessibility in Adobe Acrobat Pro. We will cover topics like using the reading order tool to tag individual cells, setting the scope of individual cells, fixing row and column-span problems, and adding associated header IDs for a…

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Fixing PowerPoint Footer Display Issues

Welcome to our tutorial on displaying and fixing slide footers, dates, and slide numbers in PowerPoint presentations. Whether you’re using templates or customized presentations, it’s essential to ensure your content appears where it should. In this blog post, we’ll guide you through the process of navigating the View tab, Slide Master, and Insert options to bring back missing footer information and create polished, professional PowerPoint presentations.

Video Overview

Getting Started: Accessing the Slide Master

First and foremost, we need to access the Slide Master in PowerPoint. The Slide Master allows you to make universal changes to your presentation, affecting all slides at once. This is especially helpful when working with footers, dates, and slide numbers, as these elements typically appear consistently throughout your presentation.

To access the Slide Master, follow these steps:

  1. Open your PowerPoint presentation.
  2. Click on the “View” tab in the top menu.
  3. In the “Master Views” group, click on “Slide Master.”

Now you should see the Slide Master view, where you can edit and customize the master slide and its corresponding layouts.

Fixing Missing Footer Information

Sometimes, when working with PowerPoint templates or customized presentations, the footer information, such as the date, footer text, and slide number, may not appear as expected. To fix this issue, we’ll need to make adjustments within the Slide Master view.

First, let’s locate the footer elements on the master slide:

  1. In the Slide Master view, look for the slide with a larger thumbnail in the left pane. This is the master slide.
  2. On the master slide, you should see placeholders for the date, footer text, and slide number at the bottom of the slide.

If these elements are missing, follow these steps to add them back:

  1. With the master slide selected, click on the “Insert” tab in the top menu.
  2. In the “Text” group, click on “Header & Footer.”
  3. In the “Header and Footer” dialog box, check the boxes for “Slide number” and “Footer” (you may also check “Date and time” if you’d like that to appear).
  4. Click “Apply to All” to apply the changes to your entire presentation.

Now your footer information should be visible on all slides in your presentation. If you still don’t see the footer elements, make sure they are not hidden behind other content on the slides or covered by the slide background.

Customizing Footer Information

You may want to customize the footer information to suit your presentation’s needs. For example, you might want to include your company name, presentation title, or a specific date in the footer.

To customize the footer information, follow these steps:

  1. In the Slide Master view, select the master slide.
  2. Click on the footer text placeholder and type your desired text.
  3. If you want to include a custom date, click on the date placeholder, and type the desired date.
  4. To format the text, use the tools available in the “Home” tab, such as font, size, and color.

Keep in mind that any changes you make to the footer information on the master slide will apply to all slides in your presentation.

Returning to Normal View and Saving Your Presentation

Once you’ve made the necessary adjustments to your footer information, it’s time to return to the normal view and save your presentation.

To return to the normal view, follow these steps:

  1. Click on the “Slide Master” tab in the top menu (if you’re not already there).
  2. In the “Close” group, click on “Close Master View.”

Your presentation should now display the updated footer information on

all slides. Don’t forget to save your presentation by clicking on “File” in the top menu and then selecting “Save” or “Save As” to choose a location and file name for your PowerPoint file.

Common Issues and Troubleshooting

In some cases, you might still encounter issues with footer information not appearing correctly or consistently throughout your presentation. Here are some common issues and their solutions:

  1. Footer information not appearing on specific slide layouts: If you notice that the footer information appears on some slides but not others, it’s likely that those slides are using a different layout. To fix this, access the Slide Master view and ensure that the footer information is correctly set up on all the relevant slide layouts.
  2. Footer information hidden behind other content or slide background: Make sure that the footer placeholders are positioned correctly and are not obstructed by other elements on the slide. You can adjust the position and size of the placeholders in the Slide Master view.
  3. Different formatting for footer information on specific slides: If you’ve applied custom formatting to the footer information on individual slides, these changes will override the formatting set in the Slide Master. To ensure consistent formatting throughout your presentation, apply your desired formatting to the footer information in the Slide Master view.
  4. Inconsistent date formats across slides: To ensure a consistent date format throughout your presentation, set the date format in the Slide Master view. Click on the date placeholder, then click on the “Insert” tab, and select “Date & Time.” Choose your desired format and click “Apply to All.”

Conclusion

Displaying and fixing footer information in PowerPoint presentations is a crucial step in ensuring a polished, professional appearance. By following this step-by-step tutorial, you can effortlessly access the Slide Master, adjust and customize footer information, and troubleshoot common issues. With these skills in hand, you’ll be well on your way to creating impressive PowerPoint presentations that effectively communicate your message and leave a lasting impression on your audience.

How to set the reading order of a PDF in Adobe Acrobat Pro DC

Setting the reading order can be tricky in a PDF. There are several items to consider including the content panel, the z order panel, and tags panel.

Video Overview of how to set the reading order of a PDF

Match the content panel with the reading order panel

If you’re just starting, it’s best to start adjusting the content panel first. Then, you’ll move on to the read order panel and finish with the tags panel. Most assistive technology will follow the tags panel.

  1. Open up the content view on the far left side (Important: Do not remove anything from the content panel. This could remove it from the document’s structure and cause issues with the document itself.).
  2. Use the down arrow to follow the structure of the content to ensure everything is in the correct reading order.
  3. If there’s anything out of place, move it to the correct spot in the content panel.
  4. Once you’ve finished reordering things in the content panel, check the read order panel to see if the content was updated correctly.
  5. Then, check the tags panel to see if the copy was updated.

Match the reading order panel with the tags panel

Once you’ve ensured everything is in the correct order in the content panel, you’ll want to adjust the reading order panel (z order panel). There are a couple of helpful tools in the reading order panel. Once you’ve selected the reading order panel, here’s how you’ll parse through it:

  1. Select the accessibility button.
  2. From there, select the reading order button.
  3. Choose “Show page content groups” followed by the “Page content order” button in the Reading Order popup. By doing this, you’ll see display boxes of content with numbers on the page for easy viewing of the reading order.

Final Step

Walk the tags panel to ensure everything is in the correct order.

If your document is missing tags – check out the other posts on this page.

Order 508 documents

The Make Accessible Action Wizard

The make accessible action wizard is a tool that can help get a tag structure into a PDF so that you can begin making it accessible. This workflow can be implemented with almost any document. Important note: this process may overwrite any other work you have done in any other programs.

Add the Action Wizard from the tools menu

The first step is to ensure you have the proper tool setup in Adobe acrobat pro.

  1. Select the tools menu
  2. Find the Action Wizard tool under customize
  3. Select Add
Select the tools menu Find the Action Wizard tool under customize Select Add

Run the Action Wizard Video Overview

The following videos can be used to review the action wizard: Action Wizard Playlist on YouTube

Text Overview of how to Run the Action Wizard

1. Select Action Wizard from the Tools Menu

2. Then select Make Accessible

Select Action Wizard from the Tools Menu Then select Make Accessible

3. Select Start

Select Start

4. Run through all of the pop up windows

Each one of the pop ups provides a significant piece to the accessibility process.

  • Set the meta data
  • Recognize Text
  • Form fields
  • Set Reading Language
  • Apply alternate text to images
  • Accessibility checker

5. Review the tags panel and continue making accessible

This process is meant to get a tag structure into the document. It does NOT mean your document is now accessible.

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