Creating Descriptive URLs and Links | Section 508 for Word

Today we’re diving into the crucial topic of making Microsoft Word documents compliant with Section 508 of The Rehabilitation Act: ensuring URLs are descriptive and describe to the user the content of the linked page. This element is not only fascinating but also essential for MS Word accessibility and inclusivity.

Video Guide

Descriptive URLs and Section 508 Compliance

One of the fundamental principles we emphasize is the use of descriptive URLs in Word documents. Why is this important? When a screen reader lists links in a document, it relies on the link text to inform the user about the destination page. Descriptive URLs play a crucial role in this context.

This blog post presents best practices in creating and linking URLs for MS Word Section 508 compliance.

Avoid Vague Language

A common mistake in document design is using vague phrases like “click here” or “more information.” This practice is not only unhelpful but can also be confusing for screen reader users. Instead, we recommend using clear, descriptive text for hyperlinking.

An Example of Effective Link Text

Consider this example: a hyperlink with the text “roots back to the 19th century (web).” This approach is informative and gives the user a clear idea of where the link leads and what to expect upon interacting with it. Such clarity is vital for screen reader users and enhances the overall user experience.

It’s also important to set the right expectations. For instance, if a link leads to a PDF, the text should indicate that, preparing the user for a potential download.

Avoid Overwhelming URLs

Long URLs like “http://www.theaccessibilityguy.com/MicrosoftWordSection508” can be overwhelming and unclear. Instead, opt for concise, meaningful link text. For the example given, “Microsoft Word Section 508 Best Practices (web)” would be a much clearer choice.

The Takeaway

The key takeaway from this video is simple yet impactful: avoid generic phrases and full URLs. When aiming for Section 508 compliance in your Word documents, opt for descriptive, concise link text that guides the user effectively.

Download the Free Section 508 Checklist for Microsoft Word:

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Let me be your champion for inclusion. I offer tailored solutions (and self-paced courses!) to ensure your documents meet and exceed compliance expectations. For more detailed insights, tutorials, and in-depth discussions on accessibility and related topics, don’t forget to check out my YouTube channel: The Accessibility Guy on YouTube. Subscribe for regular updates!