How to add page numbers in MS Word

In today’s blog post, we’re tackling a simple yet essential task: adding page numbers to a Microsoft Word document. This process is not only fundamental but crucial for anyone striving to deliver inclusive, accessible content. Page numbers improve navigation and provide seamless continuity, helping people use assistive technology to pin down their place in your document.

Video Guide

Inserting Page Numbers

To add page numbers in Microsoft Word, your first move is to select the “Insert” tab. From there, click on “Page Number,” and you’ll be presented with a few location options, including top of the page or bottom. Choose where you want the numbers to appear. In this tutorial, I’ll select the “Bottom of Page” option, specifically the “Accent Bar 2” style. This choice places a neat footer at the bottom of every page, neatly displaying page numbers.

Accessibility Considerations

When you place page numbers in the header or footer, they’re automatically skipped by screen readers, allowing the user a better reading experience. Screen readers can focus on the main content rather than repeating page numbers at every transition. This feature is crucial when working with documents that span multiple pages and ensures that readers don’t tap out due to unnecessary distractions.

Customizing Page Numbers

If you need to tweak the page numbers, it’s easy to edit the content directly. Simply double-click inside the footer or header section to open the editing mode, and you’ll be able to adjust the style, font, or layout of your page numbers. Remember, consistent formatting is key to providing an inclusive reading experience. It allows readers to quickly understand the structure and layout of your document.

Benefits of Accessible Page Numbers

Why does this matter? Adding page numbers to your Microsoft Word documents isn’t just a matter of convenience—it’s about providing an accessible, user-friendly reading experience for everyone. Clear page navigation is a cornerstone of inclusive document design. It’s especially beneficial when your audience includes people who rely on screen readers and other assistive technologies. By adding page numbers thoughtfully, you help readers stay engaged and navigate your content with ease, even if it spans dozens of pages.

Your Personal Accessibility Expert

When you’re ready to become a true champ of accessibility, I’m here to help you step into the ring. Whether you’re working on your first document or are a seasoned pro looking to refine your skills, I offer personalized consulting services to help you create accessible content that resonates with everyone. The Accessibility Guide channel is all about ensuring your documents deliver a knockout experience for every reader.

Final Thoughts
Adding page numbers may seem like a small step, but it’s part of the larger journey toward comprehensive, inclusive document design. So don’t tap out—keep pushing forward on the path to accessibility! And remember, I’m always available to help you pin down your accessibility frustrations and ensure your documents are designed with all users in mind.

For more detailed insights, tutorials, and in-depth discussions on accessibility and related topics, don’t forget to check out my YouTube channel: The Accessibility Guy on YouTube. Subscribe for regular updates!