Customize Quick Access Toolbar in Adobe Acrobat

In today’s blog post, we’ll explore how to set up and customize the Quick Access Toolbar within the latest version of Adobe Acrobat. Let’s dive right in.

Video Guide

When you first launch the latest version of Adobe Acrobat, you may notice some changes in the interface. The tags panel now resides on the right-hand side, while the Menu Bar and tool elements are on the left-hand side. I find the old tools menu to be cluttered and somewhat unwieldy in this new layout. This is where setting up the Quick Access Toolbar can be immensely helpful.

Get accessible now - schedule a free 15 minute call with The Accessibility Guy

Customizing the Quick Access Toolbar

To begin customizing your toolbar, look for the three dots on the floating toolbar to the right of the all tools menu. Click on these dots and select “Customize Toolbar.” This option allows you to add and remove tools from your toolbar to streamline your workflow.

Adding Tools to Your Toolbar

As you explore the available tools to add, you’ll notice that you can only add certain ones, as some default tools are fixed in place. Let’s take a closer look at some of the tools you can add:

Print Production Tool: While it only allows you to add the distiller, this tool can be useful for certain tasks.
Prepare for Accessibility Options: Here, you’ll find valuable accessibility tools such as the accessibility full check and auto tag document. Add these for smoother accessibility checks.
Create a PDF: If you frequently create PDFs, this tool can save you time and effort.
Arrange Elements: This tool helps you manage the arrangement of elements within your document, making it a handy addition.
Export to Microsoft Word: For those who need to convert PDFs into Word documents, this tool can be a real time-saver.
Preflight Options: If you often perform preflight checks, you can add this tool to your toolbar for quick access.

Adding options to the Quick Access Toolbar in Adobe Acrobat.

Streamlining Your Workflow

As you add these tools to your toolbar, it may start to feel a bit crowded, but that’s okay. The key is to customize it with the tools you use most frequently. Once added, these tools will be readily accessible from your Quick Access Toolbar.

Navigating Your Custom Toolbar

Now, whenever you need to use one of these added tools, simply click on it in the Quick Access Toolbar. For example, launching the accessibility full check or accessing your preflight options becomes much more convenient.

In conclusion, customizing the Quick Access Toolbar in Adobe Acrobat can initially seem a bit unintuitive, but with some exploration and clicking around in the options, you can add the tools that best suit your workflow. This will help you work more efficiently and make the most of the latest version of Adobe Acrobat.

Let me be your champion for inclusion. I offer tailored solutions (and self-paced courses!) to ensure your documents meet and exceed compliance expectations. For more detailed insights, tutorials, and in-depth discussions on accessibility and related topics, don’t forget to check out my YouTube channel: The Accessibility Guy on YouTube. Subscribe for regular updates!