How to Name Tables in Excel

Accessible spreadsheets benefit everyone, especially those using assistive technologies. One quick and impactful way to improve accessibility in Excel is by giving tables clear, descriptive names. Today’s post shows you how!

Video Guide

Why Table Names Matter

Assigning meaningful names to tables enhances organization and ensures screen readers can communicate table locations and content effectively. Instead of default names like “Table1” or “Table2,” named tables like “Sales_Q1” or “Inventory_2024” offer clarity and context, making data more understandable for all users.

RELATED: How to use the Excel accessibility checker

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Start by opening the spreadsheet that contains the table to update.
Select the table by clicking anywhere within the table.
Go to the Table Design tab in the top ribbon to access formatting and labeling options.
Locate the Properties Section on the far left of the top ribbon
Rename the Table with a unique, descriptive name. Use something meaningful like Marketing_Leads or Annual_Report_2025.
Repeat the process for all tables in the worksheet.

Name your Excel table under Table Design>Table Name.

Naming tables is a simple, effective way to create more accessible and user-friendly Excel documents. By integrating this step into your workflow, you promote clarity, enhance collaboration, and support inclusive digital experiences.

Now check out my 4 tips to supercharge your Excel accessibility game!

Let me be your champion for inclusion. I offer tailored solutions (and self-paced courses!) to ensure your documents meet and exceed compliance expectations. For more detailed insights, tutorials, and in-depth discussions on accessibility and related topics, don’t forget to check out my YouTube channel: The Accessibility Guy on YouTube. Subscribe for regular updates!