Venngage: Best Web-Based PDF Editor for Accessibility

Creating accessible PDFs is essential for digital inclusivity. Today’s post highlights Venngage PDF Editor as the best web-based tool for this purpose.

Video Guide

Getting Started with Venngage PDF Editor

Choose an Accessible Template

• Templates: Venngage offers a variety of accessible templates to start your project.
• Initial Edits: Double-click text boxes to edit the content of your chosen accessible Venngage template.

Tag Content

• Tags Panel: Use the tags panel to apply different tags such as H1, H2, and paragraph (P) tags.
• Example: For a main heading, select H1; for subheadings, use H2.

Edit Icons and Images

• Replace Icons: Replace icons using Venngage’s library or upload your own. Ensure all images and icons have appropriate alt text.
• Alt Text: Mark decorative images as such or provide descriptive alt text for meaningful images.

Check Accessibility

Automated Checks

• Color Contrast: Venngage automatically checks and verifies color contrast compliance.
• Text Size: It also checks text size to meet accessibility standards.
• Tag Order: Venngage makes it easy to ensure a logical reading order of tags from top to bottom.
• Tables: Venngage scans for table accessibility as well.

Manual Review Reminders

• Graphics Check: Validate all graphics manually to ensure they have the correct alt text and are marked appropriately.
• Headings and Links: Confirm all headings and hyperlinks follow best practices.
• Title: Set a descriptive document title.
• Language: Specify the document language, in the video example, it’s English.

Download and Review

• Download: Export the PDF from Venngage to Adobe Acrobat.
• Review Tags: Open the tags panel in the PDF to ensure all tags are correctly applied.

Use the PAC 2024 Tool

• Final Validation: Use the PAC 2024 tool to check for PDF/UA and WCAG compliance.
• Fix Issues: Address any remaining issues, in the video example we corrected missing alt descriptions for annotations.

Conclusion

Venngage simplifies creating accessible PDFs by providing tools to edit, tag, and check documents for compliance. Using its features easily ensures your documents are accessible and inclusive.

Let me be your champion for inclusion. I offer tailored solutions (and self-paced courses!) to ensure your documents meet and exceed compliance expectations. For more detailed insights, tutorials, and in-depth discussions on accessibility and related topics, don’t forget to check out my YouTube channel: The Accessibility Guy on YouTube. Subscribe for regular updates!