How to Create Accessible Flyers Using Venngage

In today’s post, I demonstrate how to design accessible flyers using Venngage. This process involves selecting layouts, customizing text and images, and using various accessibility tools to verify compliance with PDF/UA and WCAG standards.

Video Guide

Choose the Layout

Selecting a Blank Canvas

• Open Venngage and select a blank canvas from the layout options.
• Set the page size to ‘Letter’ for standard document dimensions.

Customize the Text

Adding and Adjusting Text

• Heading Text:
  • Insert a heading at the top of the page with the text “The Accessibility Guy: Top Tips for Microsoft Word.
  • Center-align the text and adjust the font size and style to Montserrat.
• Font and Background:
  • Choose Montserrat for its readability and adjust the size for prominence.
  • Change the background color to a more visually appealing and accessible color.

Making a brochure and not a flyer? Check out these Venngage tips!

Add Images

Uploading and Positioning

• Image Upload:
  • Upload the logo image to Venngage.
  • Position the logo in the top left corner of the flyer.
• Alt Text:
  • Select the image and add alt text describing it as “The Accessibility Guy logo”.

Enhance Visuals

Adding Shapes and Lines

• Decorative Elements:
  • Insert a line underneath the heading for visual separation.
  • Mark the line as decorative to ensure it does not interfere with screen readers.

List Implementation

Creating Bulleted Lists

• Add a bulleted list to the flyer to organize tips and information clearly.
• Customize list items with appropriate icons and styles for clarity.

Accessibility Checks

Verifying Accessibility

• Using Built-in Tools:
  • Use Venngage’s accessibility checker to ensure the flyer meets basic accessibility requirements.
  • Adjust any elements flagged by the checker, such as alt text and tag order.
• Document Tags:
  • Verify that all headings and text are properly tagged (e.g., H1, H2) to maintain a logical reading order.

Set Metadata

Completing Document Information

• Ensure the document title is set to “Top Tips for MS Word”.
• Check that the document language is set to English.
• Fill in additional metadata fields like Author, Subject, and Keywords for better document indexing.

Export the Flyer

Save and Verify the PDF

• Export as PDF:
  • Save the flyer as a PDF.
  • Open the tags panel in Adobe Acrobat to ensure all elements are correctly tagged and described.
• Final Accessibility Check:
  • Use Adobe Acrobat’s accessibility checker to run a final test.
  • Make any necessary adjustments based on the checker’s feedback.

Final Validation

Use the PAC 2024 Tool

• Run the PDF through the PAC 2024 tool to verify it meets PDF/UA and WCAG standards.
• Confirm that the document passes all accessibility tests without requiring additional work.

By following these steps, you can create an accessible flyer using Venngage that complies with accessibility standards and ensures all users can access and understand the content.

Let me be your champion for inclusion. I offer tailored solutions (and self-paced courses!) to ensure your documents meet and exceed compliance expectations. For more detailed insights, tutorials, and in-depth discussions on accessibility and related topics, don’t forget to check out my YouTube channel: The Accessibility Guy on YouTube. Subscribe for regular updates!