Headings help with general navigation and are a key component in creating accessible documents. Those who use screen readers commonly search and navigate a document based on its heading structure.
Headings that are created by simply enlarging words and making them a different color do not actually make them structurally a heading. So make sure you are using styles that are built into Microsoft word.
There are of course some quick rules for using headings:
- Use at least one H1 – used as the title (The title style is not recognized by a screen reader!)
- All H2’s should be subtopics to the main H1
- Headings should not skip order. There should not be an H4 without an H3 first
- Think of headings like using and building an outline.
Video Overview of how to apply headings to a Microsoft word document
Need more Video walkthroughs? Check out The Accessibility Guy YouTube channel
When I start to apply headings to a document I always like to start by opening the navigation pane and then selecting the headings tab. On windows, this can be opened by pressing CNTRL + F on the keyboard.
The image above is a great example of how to use headings to build an outline for all of your content.
Text Overview on how to apply headings to a Microsoft word document
- Select some text
- Choose a style from the quick styles menu from the home tab
Go through the rest of the document and apply the styles throughout!