How do I convert Word documents to PDF?

I can’t keep count of the number of times I have been asked to convert Word documents to PDF, so here is a whole post dedicated to the topic!

Video Guide

Before we begin – are you getting weird alt text on your document? You might have a bug you need to patch.

If you properly format your Word document – you can export an almost perfect PDF file that will be close to passing accessibility requirements. By making a Word document accessible, you cut the time to remediate a PDF by more than 90%. Need some guidance on how to make Word documents accessible?

Convert Word Documents to PDF: Step-by-Step

Step 1

Ensure that your Word document is fully accessible. This page will walk you through all the steps required for making a Word document accessible.

Step 2

Select File > Export > Create XPS / PDF Document

Step 3

Select the options button to adjust the settings before selecting publish. These options will ensure that you are exporting a tagged PDF.

Step 4

Adjust the options to reflect the following:

• Page range set to all
• Publish what set to Document
• Include non-printing information has all three checkboxes selected

Now validate

Open up your PDF and ensure there are tags in the document.

That’s it!

Now you can begin making your PDF document accessible which is much easier if starting with a Word document.

Let me be your champion for inclusion. I offer tailored solutions (and self-paced courses!) to ensure your documents meet and exceed compliance expectations. For more detailed insights, tutorials, and in-depth discussions on accessibility and related topics, don’t forget to check out my YouTube channel: The Accessibility Guy on YouTube. Subscribe for regular updates!