Creating Accessible PDFs: Ventura Community College

Today, we’re exploring a real-life example of how to create accessible PDFs. While reviewing Ventura Community College’s PDF, we identified areas of improvement. Let’s dive in!

Video Guide

If you’re interested in the real-life practice and nuances of document remediation, here are Episode 2, Episode 3, Episode 4, Episode 5, Episode 6, Episode 7, Episode 8, Episode 9, Episode 10, Episode 11, Episode 12, Episode 13, Episode 14, Episode 15, Episode 16, and Episode 17 in our PDF Accessibility Community College Series.

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Steps for Ensuring PDF Accessibility

Check for Tags: A key step in a PDF review is checking for tags. In our Ventura College PDF review, no tags were available, highlighting the need for accessibility improvements.
Using the Auto Tagger: This tool helps create a basic structure in PDFs. However, ensure you’re using the new auto tagger for optimal results.
Correct Tag Placement: Organizing tags properly ensures a smooth reader experience. Remove unnecessary tags, like section tags.
Artifacting Unnecessary Elements: Some content may not be relevant for screen readers. Mark them as an artifact.
Creating Form Fields: Forms within PDFs need to be accessible. Create clear tags for forms to help users navigate them efficiently.
Using the Reading Order Tool: This tool can assist with correct tag placement. However, caution is advised, as it can sometimes create issues.
Embedding Fonts: Ensuring fonts are embedded in the document is essential for accessibility.
Setting PDF UA Identifier: This confirms the document is accessible under PDF/UA standards.

The review showcased the importance of making PDFs accessible. While Ventura College’s document had gaps, the solutions provided can make it compliant with standards like PDF UA and WCAG 2.1.

Download the Free Section 508 Checklist for PDF Accessibility:

Inclusivity in document design ensures everyone has equal access to information. For colleges and institutions, this is crucial. Not only does it foster a sense of belonging, but it also ensures compliance with legal standards.

The world is moving towards a more inclusive future. Let’s ensure our digital spaces are part of this journey. Remember, accessibility isn’t just about compliance; it’s about ensuring everyone feels welcome.

I can be your accessibility expert. For more detailed insights, tutorials, and in-depth discussions on accessibility and related topics, don’t forget to check out my YouTube channel: The Accessibility Guy on YouTube. Subscribe for regular updates!